Office Removals London

Volition Removals caters for a diverse range of commercial moves. Whether it's retail, promotional stands, exhibition transport or straightforward moving into a new office, we can help you with all your needs. No job is too small or too big. Volition Office Removals can offer you an efficient and flexible service that works to your time scales and wider circumstances.

• Big and Small Office Moves
• Moving Stock or Show Materials
• Commercial Event Transportation

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To help your move go without a hitch, we'd recommend using the following guide to make sure you have all of the main points covered. Office relocations mean remembering to do lots of different tasks in the correct order. Our checklist will help you to do the right things at the right time.

One Month Before the Office Relocation

• Once you have found new offices, work out how much time you will have to complete the move. Some tenancies may overlap by a week or more, but you may have to do everything over the course of a single weekend.
• If you conduct project work, notify your clients and partners that disruption to your usual services may affect them but that this will only be temporary.
• Order your new telephone lines if you use a fixed-line business telephone system.
• Reserve a parking space with a bay suspension close to your current office so that items can be loaded into a van without carrying them down the street needlessly. Do the same for your new office unless there is off-street parking you can rely on.
• Run stock down. Remove or digitise old paperwork so there is less to carry. Book a temporary storage facility and move things into it you don't need for the time being, if appropriate.
• Book Volition Removals to handle the bulk of the heavy lifting and other removals work.

Two Weeks Before Your Office Move

• Tell your bank, internet service provider and utility companies that you will be moving.
• Let customers and suppliers know what your new address will be. Postal notifications are still the norm for formal business notices like this unless you already operate entirely online.
• Obtain a Royal Mail redirection for your post. The cost varies depending on how long you want your post to be redirected for.
• If possible, have your IT contractor ensure there is sufficient network cabling for you at your new address.
• Appoint a champion to be in charge of the move for each department so that instructions to all employees are communicated effectively and consistently.
• Draw up a floor plan of the new office including how desks and workstations will be laid out on arrival.
• Make sure employees start to take personal items home. They can always bring them back following the move.

One Week Before Your Company Removal

• Inform your commercial insurer that you will soon be changing address.
• Make sure your local authority knows about your office move, too, even if you are staying in the same area, because your business rates may be affected.
• If you use local contractors, such as window cleaners or office equipment maintenance engineers, tell them about the move.
• Provide employees with moving boxes that their work items should be placed into. Write their name on each box or assign them a number so you can cross-reference each box.
• Create a list of contact numbers that can be used in case of emergencies.

Two Days Before the Office Removal

• Place valuable items, such as petty cash, in a place where they cannot be accessed easily.
• Defrost the office fridge-freezer and pack up all kitchenware.
• Disconnect any superfluous computers and networking equipment that aren't essential to run a skeleton service.
• Issue all employees with a list of things they should have done by now and ask them to confirm they have to their departmental champion.
• If you are using mobiles, make sure they each have a full charge and convenient access to a charger.

The Morning of Your Office Move

• Take a note of your utility meters and take a photo as evidence.
• If it is warm, turn your office air-conditioning on because moves tend to generate lots of heat.
• Ensure your telecommunications contractor is on site to decommission your business telephone system ready to reinstall it at your new address.
• Divert office telephone numbers to a messaging service or a mobile phone temporarily.
• Load workstations, office furniture and other heavy items ready for transit. Shift computers and networking equipment after this.

When You Arrive at the New Office

• Take office essentials to their intended room, such as boardroom furniture to the board room. Everything else should be in labelled boxes that can be unpacked in the coming days.
• Prioritise setting up sufficient workstations for a skeleton team to run your commercial operations when the office reopens.
• Make sure your business telephone system is recommissioned and remove any diversion you put in place temporarily.
• Connect computers to your new network even if you don't have the same level of functionality as before. More computers can be added as workstations are added. Prioritise servers and customer service terminals so at least you can field enquiries.
• Hand out keycards and security passes, if appropriate, to employees.
• Write Volition Removals a review. We'd certainly appreciate it if you did!

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